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Disposal of Surplus Equipment

Purchasing Department

Purchasing Department

Disposal of Surplus Equipment

 

*** Please DO NOT send unwanted assets to the CES Annex ***

BEFORE sending unwanted WCPS assets to the CES Annex or disposing of them, please contact the Purchasing Department for assistance to ensure assets are removed and disposed of according to Board of Education Policy DN (Disposal of Surplus, Salvage, or Obsolete Equipment and/or Materials).

To begin removal of your asset, email the following information to purchasing@wcps.k12.md.us.

  • Your school/department name
  • School/department contact name
  • 2-5 photos of each asset (if more than one asset, number them in photos so we can properly identify each asset)
  • WCPS Asset Tag number (if available)
  • Asset description (color, adjustable/non-adjustable, are keys available, etc.)
  • Asset dimensions (length x width x height)
  • Asset approximate weight
  • Asset condition (Good, Fair, Poor – include extent of any damage)

After we receive the above information, we will implement Policy DN in this order until the asset can be removed from YOUR location:

PROCEDURE 1 – Purchasing will offer the asset to other schools/departments within WCPS.  If another WCPS location wants your asset, Purchasing will submit a work order to the Maintenance Department to have the asset relocated.  You will be responsible for contacting the Accounting Department to have the asset removed from your inventory list and reassigned.

PROCEDURE 2 – If your asset cannot be relocated to another WCPS location, Purchasing will ask you to complete a GovDeals Asset Information Sheet so your asset can be sold at auction.  If the asset sells at auction, Purchasing will make arrangements for the GovDeals buyer to pick up the asset at YOUR location.  Purchasing will also contact the Accounting Department to have the asset removed from your inventory list.

GovDeals Asset Form - Must be completed, approved and submitted to the Purchasing Department

GovDeals Bus Form - The GovDeals Asset Form must be included when submitting this form

GovDeals Vehicle Form - The GovDeals Asset Form must be included when submitting this form

PROCEDURE 3 – Purchasing will let you know your asset did not sell at auction.  You are responsible for submitted a work order to the Maintenance Department to have the asset appropriately disposed of or recycled.  You are also responsible for contacting the Accounting Department to have the asset removed from your inventory list.